Word 2013 For Mac



1. Manage Word Documents and View
Ctrl+NCreate new document
Ctrl+OOpen document
Ctrl+WClose document
Ctrl+SSave document
F12Save document as
Ctrl+PPrint document/ print preview
Ctrl+F6Switch between multiple Word documents
Alt, then F, ROpen Recent (file, recent)
Alt+Ctrl+PSwitch to Print Layout view
Alt+Ctrl+OSwitch to Outline view
Alt+Ctrl+NSwitch to Draft view (used to be normal view)
Ctrl+scroll mouseZoom in and zoom out
Alt then w, qOpen Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+SSplit the document window

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2. Navigate in Word Documents
Arrow Left/Arrow RightJump one character to the left / to the right
Ctrl+Arrow Left/Ctrl+Arrow RightJump one word to the left / to the right
End/HomeJump to the end of a line / beginning of a line
Arrow Down/Arrow UpJump one line down / one line down
Ctrl+Arrow Down/Arrow UpJump one paragraph down / one paragraph up
Page Down/Page UpJump one screen down/ one screen up
Ctrl+Page Down/Page UpMove to beginning of next page / beginning of previous page
Alt+Ctrl+Page Down/Page UpJump to top / to bottom of visible window
Ctrl+End/HomeJump to end / to beginning of document
F6Cycle through Ribbon/open panes/Status Bar/document window
Ctrl+G or F5Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt+Ctrl+ZGo back to previously edited location in document (up to 4 places)
Shift+F5Go to a the last change or revision. Also works after opening document.
Ctrl+Shift+F5Set, go to and edit bookmarks

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3. Select Text, Move, and Delete Text
Shift+Arrow Right/ Arrow LeftExtend selection one character to the right / to the left
Ctrl+Shift+Arrow Right/ Arrow LeftExtend selection one word to the right / to the left
Shift+End/ HomeExtend selection to the end / to beginning of a line
Shift+Arrow Down/ Arrow UpExtend selection one line down / one line up
Shift+Page Down/ Page UpExtend selection one screen down / one screen up
Ctrl+Shift+End/ HomeExtend selection to end / to beginning of document
Alt+Ctrl+Shift+Page Down/ Page UpExtend selection to end / to beginning of visible window
Ctrl+ASelect all - Extend selection to entire document
Arrow KeysCancel selection and return to beginning / to end of selection
F8Turn Extend Mode on: Extend selection without pressing Shift
Enter (in extended mode)After pressing F8 for Extended Mode, adds one paragraph to selection
Arrow keys , Page up/Page downExtend selection in Extended Mode:
Shift+F8Reduce the size of a selection in Extended Mode
Ctrl+Shift+f8, and arrow keysSelect a vertical block of text in Extended Mode
EscTurn extend mode off
F2, then move to position and press EnterMove selected text to different position
Shift+F2, then move to position and press EnterCopy selected text to different position
Delete/BackspaceDelete one character to the right / to the left (or delete selection)
Ctrl+Delete/BackspaceDelete one word to the right / to the left
DeleteDelete one character to the right or delete selection
Ctrl+Shift+</Ctrl+Shift+>Decrease / Increase font size one value

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4. Undo, Copy and Paste
Ctrl+zUndo the last action
Ctrl+YRedo the last action
Ctrl+X / Ctrl+C / Ctrl+VCut / copy/ paste selected text or object
Ctrl+Shift+CCopy text format
Ctrl+Shift+VPaste text format
Ctrl+V, then Ctrl, then KPaste and keep Source Formatting
Ctrl+V, then Ctrl, then TPaste and keep Text only
Alt+Shift+RCopy the header or footer from previous section of the document

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5. Insert Special Characters, Text Elements, and Breaks
Alt+Ctrl+CInsert Copyright symbol
Alt+Ctrl+TInsert Ttrademark symbol
Alt+Ctrl+RInsert Registered Trademark symbol
Alt+Ctrl+EInsert Euro Currency symbol
Alt+Ctrl+.Insert horizontal ellipsis (…)
Alt+Ctrl+-Insert em dash
Alt+Ctrl+[+]Insert en dash
Alt, then n,uInsert Symbol (insert menu)
Type character code and press Alt+XInsert Unicode character, e.g. 20ac
Alt+character code on numeric keyboardInsert ANSI character
Alt+Ctrl+FInsert a Footnote
Alt+Ctrl+DInsert an Endnote
Ctrl+kInsert a hyperlink
Alt+Shift+iInsert Citation Mark
Alt+Shift+xInsert Index Mark
EnterInsert paragraph break
Shift+EnterInsert line break without breaking paragraph
Ctrl+EnterInsert page break
Ctrl+Shift+EnterInsert column break (break table)
Ctrl+Shift+SpaceInsert nonbreaking space
Ctrl+Shift+- (Hyphen)Insert nonbreaking hyphen
Ctrl+-Insert optional hyphen

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6. Format Text and Paragraph
Ctrl+BApply/remove bold
Ctrl+IApply/remove italic
Ctrl+UApply/remove underline
Ctrl+Shift+DApply/remove double-underline
Ctrl+Shift+WApply/remove words underline (only words, no spaces)
Ctrl+Shift+HApply/remove hidden formatting
Ctrl+Shift+AApply/remove all Cap
Ctrl+Shift+kApply/remove small capitals
Ctrl+DOpen the Font dialog box
Ctrl+Shift+</>Decrease / Increase font size one value
Ctrl+[/]Decrease / Increase font size one point
Ctrl+=Apply/remove subscript
Ctrl+Shift+=Apply/remove superscript
Ctrl+Shift+CCopy formatting
Ctrl+Shift+VPaste formatting
Shift+F3Change between all upper-, first letter upper- and all lower-case
Alt+H, 4Apply strike-through formatting (font dialog)
Ctrl+Shift+QChange the selection to the Symbol font
Shift+F1Reveal Formatting (show all formats of selection)
Ctrl+Alt+HApply/remove Highlight Text Feature

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7. Format Paragraphs and Apply Styles
Ctrl+RRight-align paragraph
Ctrl+LLeft-align paragraph
Ctrl+ECenter-align paragraph
Ctrl+JJustify-align paragraph
Ctrl+M/Ctrl+Shift+MIndent paragraph from the left and increase / decrease indent
Ctrl+TIncrease hanging indent
Ctrl+Shift+TDecrease hanging indent
Ctrl+1Set line-spacing to single-space
Ctrl+2Set line-spacing to double-space
Ctrl+5Set line-spacing to 1.5
Ctrl+0 (zero)Add or remove one line space preceding a paragraph
Alt+Ctrl+Shift+sOpen or close Styles task pane
Alt+Ctrl+1Apply Heading 1 style
Alt+Ctrl+2Apply Heading 2 style
Alt+Ctrl+3Apply Heading 3 style
Alt+Shift+Arrow Right/Arrow LeftPromote / demote Headings
Ctrl+Shift+NApply Normal style
Ctrl+Shift+SOpen Apply Styles task pane (will not close with pressing it a second time)

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8. Search and Replace
Ctrl+HOpen traditional find and replace window
Ctrl+H, then Alt+DOpen traditional find window
Shift+F4Repeat last find after closing find window
Ctrl+TabJump between find menu and document
Alt+Space, Arrow keys and EnterMove find menu window
EscClose traditional search window if active
Ctrl+fOpen (new) search menu in navigation task pane
Alt,W,KOpen and close Navigation pane (View, Navigation)

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9. Ribbons and Navigation Pane
Ctrl+F1Show or hide the ribbon
Space or EnterWhen in ribbon Open or activate selected item
Alt,W,KOpen and close Navigation pane (View, Navigation)
F6/Shift+F6With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
Tab/Shift+TabIn Navigation Pane: Move through Navigation Pane options

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10. Tables
Arrow Down/Arrow UpJump one row down / one row up
Tab/Shift+TabJump to (and select) next / previous table cell
Alt+Home/Alt+EndJump to first column/ jump to last column
Alt+Page Up/Alt+Page DownJump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow RightOne cell to the left / to the right
Shift+EndSelect current table cell
end, then shift+HomeSelect content of current table cell
Press and hold shift and press arrow keys repeatedlyExtend selection to adjacent cells
Ctrl+Shift+f8, then pressExtend selection or block
Alt+5 on numeric keypad (with numLock off)Select an entire table
Alt+Shift+Arrow Up/Alt+Shift+Arrow DownMove current row up or down
In first column, press shift+endSelect row*
In first row press alt+Shift+Page DownSelect column
Shift+DelDelete columns with columns selected

Word 2008 For Mac Help

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11. Outline View
Ctrl+Shift+OSwitch to Outline View
Tab/Shift+TabPromote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow Up/ Arrow DownMove selected paragraphs up / down
Ctrl+Shift+NDemote to body text (set style to normal)
Alt+Shift++ / -Expand / Collapse text under a heading
Alt+Shift+AExpand or collapse all text or headings
/ key on the numeric keypadHide or display character formatting
Alt+Shift+LShow the first line of body text or all body text
Alt+Shift+1Show all headings with the Heading 1 style
Alt+Shift+nShow all headings up to Heading n
Ctrl+TabInsert a tab character

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Word
12. Review Documents
F7Choose the Spelling command (Review tab).
Alt+Ctrl+MInsert a comment
Ctrl+Shift+ETurn change tracking on or off
Alt+Shift+CClose the Reviewing Pane if it is open.
Ctrl+Shift+*Display nonprinting characters.
Alt+F10Display the Selection and Visibility task pane.
Ctrl+Shift+GOpen the Word Counting dialog box.

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13. Print Documents
Ctrl+PPrint a document (print preview)
EscClose print preview
Arrow keys, Page up /Page DownMove around the preview pages (with focus on preview page*)
Ctrl+Home/Ctrl+EndMove to first page / last page (with focus on preview page)

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14. Enter Special Fields
Alt+Shift+DInsert current Date Field
Alt+Shift+PInsert Page Number Field
Alt+Shift+tInsert current Time Field
Alt+Shift+IInsert Mark Citation Field
Alt+Shift+XInsert Mark Index Field
Alt+Shift+OInsert Tablef of Content
Ctrl+F9Insert an empty field
Ctrl+Shift+lInsert a LISTNUM field
Shift+F9Show or hide field code/result of selected field
Alt+F9Show or hide field codes/results of all fields in document
F9Update selected fields*
F11/Shift+F11Go to the next field/ previous field
Ctrl+Shift+F7Update linked information in a Microsoft Word source document
Ctrl+Shift+F9Unlink a field
Ctrl+F11/Ctrl+Shift+F11Lock a field / Unlock a field

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15. Mail Merge
Alt+Shift+KPreview a mail merge
Alt+Shift+NMerge a document
Alt+Shift+MPrint the merged document
Alt+Shift+EEdit a mail-merge data document
Alt+Shift+FInsert a merge Field

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Microsoft Word 2011 For Mac

16. The Rest
F1Get Help or visit Microsoft Office.com
Alt+SpaceOpen the window menu
Alt+F4Exit Word
Shift+F10Display a shortcut menu (Simulate right mouse button)
Alt+F3Create new Building block with selected texts

Word 2013 For Mac

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