| 1. Manage Word Documents and View | |
|---|---|
| Ctrl+N | Create new document |
| Ctrl+O | Open document |
| Ctrl+W | Close document |
| Ctrl+S | Save document |
| F12 | Save document as |
| Ctrl+P | Print document/ print preview |
| Ctrl+F6 | Switch between multiple Word documents |
| Alt, then F, R | Open Recent (file, recent) |
| Alt+Ctrl+P | Switch to Print Layout view |
| Alt+Ctrl+O | Switch to Outline view |
| Alt+Ctrl+N | Switch to Draft view (used to be normal view) |
| Ctrl+scroll mouse | Zoom in and zoom out |
| Alt then w, q | Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) |
| Alt+Ctrl+S | Split the document window |
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| 2. Navigate in Word Documents | |
|---|---|
| Arrow Left/Arrow Right | Jump one character to the left / to the right |
| Ctrl+Arrow Left/Ctrl+Arrow Right | Jump one word to the left / to the right |
| End/Home | Jump to the end of a line / beginning of a line |
| Arrow Down/Arrow Up | Jump one line down / one line down |
| Ctrl+Arrow Down/Arrow Up | Jump one paragraph down / one paragraph up |
| Page Down/Page Up | Jump one screen down/ one screen up |
| Ctrl+Page Down/Page Up | Move to beginning of next page / beginning of previous page |
| Alt+Ctrl+Page Down/Page Up | Jump to top / to bottom of visible window |
| Ctrl+End/Home | Jump to end / to beginning of document |
| F6 | Cycle through Ribbon/open panes/Status Bar/document window |
| Ctrl+G or F5 | Go to a page, bookmark, footnote, table, comment, graphic, or other location |
| Alt+Ctrl+Z | Go back to previously edited location in document (up to 4 places) |
| Shift+F5 | Go to a the last change or revision. Also works after opening document. |
| Ctrl+Shift+F5 | Set, go to and edit bookmarks |
Learn how to use all the core features of Word for Mac 2019. Discover how to create, format, print, and share a wide variety of documents using this powerful tool. 2h 39m Beginner Sep 24, 2018 Views 14,770. Start quickly with the most recent versions of Word, Excel, PowerPoint, Outlook, OneNote and OneDrive —combining the familiarity of Office and the unique Mac features you love. Work online or offline, on your own or with others in real time—whatever works for what you’re doing.
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| 3. Select Text, Move, and Delete Text | |
|---|---|
| Shift+Arrow Right/ Arrow Left | Extend selection one character to the right / to the left |
| Ctrl+Shift+Arrow Right/ Arrow Left | Extend selection one word to the right / to the left |
| Shift+End/ Home | Extend selection to the end / to beginning of a line |
| Shift+Arrow Down/ Arrow Up | Extend selection one line down / one line up |
| Shift+Page Down/ Page Up | Extend selection one screen down / one screen up |
| Ctrl+Shift+End/ Home | Extend selection to end / to beginning of document |
| Alt+Ctrl+Shift+Page Down/ Page Up | Extend selection to end / to beginning of visible window |
| Ctrl+A | Select all - Extend selection to entire document |
| Arrow Keys | Cancel selection and return to beginning / to end of selection |
| F8 | Turn Extend Mode on: Extend selection without pressing Shift |
| Enter (in extended mode) | After pressing F8 for Extended Mode, adds one paragraph to selection |
| Arrow keys , Page up/Page down | Extend selection in Extended Mode: |
| Shift+F8 | Reduce the size of a selection in Extended Mode |
| Ctrl+Shift+f8, and arrow keys | Select a vertical block of text in Extended Mode |
| Esc | Turn extend mode off |
| F2, then move to position and press Enter | Move selected text to different position |
| Shift+F2, then move to position and press Enter | Copy selected text to different position |
| Delete/Backspace | Delete one character to the right / to the left (or delete selection) |
| Ctrl+Delete/Backspace | Delete one word to the right / to the left |
| Delete | Delete one character to the right or delete selection |
| Ctrl+Shift+</Ctrl+Shift+> | Decrease / Increase font size one value |
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| 4. Undo, Copy and Paste | |
|---|---|
| Ctrl+z | Undo the last action |
| Ctrl+Y | Redo the last action |
| Ctrl+X / Ctrl+C / Ctrl+V | Cut / copy/ paste selected text or object |
| Ctrl+Shift+C | Copy text format |
| Ctrl+Shift+V | Paste text format |
| Ctrl+V, then Ctrl, then K | Paste and keep Source Formatting |
| Ctrl+V, then Ctrl, then T | Paste and keep Text only |
| Alt+Shift+R | Copy the header or footer from previous section of the document |
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| 5. Insert Special Characters, Text Elements, and Breaks | |
|---|---|
| Alt+Ctrl+C | Insert Copyright symbol |
| Alt+Ctrl+T | Insert Ttrademark symbol |
| Alt+Ctrl+R | Insert Registered Trademark symbol |
| Alt+Ctrl+E | Insert Euro Currency symbol |
| Alt+Ctrl+. | Insert horizontal ellipsis (…) |
| Alt+Ctrl+- | Insert em dash |
| Alt+Ctrl+[+] | Insert en dash |
| Alt, then n,u | Insert Symbol (insert menu) |
| Type character code and press Alt+X | Insert Unicode character, e.g. 20ac |
| Alt+character code on numeric keyboard | Insert ANSI character |
| Alt+Ctrl+F | Insert a Footnote |
| Alt+Ctrl+D | Insert an Endnote |
| Ctrl+k | Insert a hyperlink |
| Alt+Shift+i | Insert Citation Mark |
| Alt+Shift+x | Insert Index Mark |
| Enter | Insert paragraph break |
| Shift+Enter | Insert line break without breaking paragraph |
| Ctrl+Enter | Insert page break |
| Ctrl+Shift+Enter | Insert column break (break table) |
| Ctrl+Shift+Space | Insert nonbreaking space |
| Ctrl+Shift+- (Hyphen) | Insert nonbreaking hyphen |
| Ctrl+- | Insert optional hyphen |
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| 6. Format Text and Paragraph | |
|---|---|
| Ctrl+B | Apply/remove bold |
| Ctrl+I | Apply/remove italic |
| Ctrl+U | Apply/remove underline |
| Ctrl+Shift+D | Apply/remove double-underline |
| Ctrl+Shift+W | Apply/remove words underline (only words, no spaces) |
| Ctrl+Shift+H | Apply/remove hidden formatting |
| Ctrl+Shift+A | Apply/remove all Cap |
| Ctrl+Shift+k | Apply/remove small capitals |
| Ctrl+D | Open the Font dialog box |
| Ctrl+Shift+</> | Decrease / Increase font size one value |
| Ctrl+[/] | Decrease / Increase font size one point |
| Ctrl+= | Apply/remove subscript |
| Ctrl+Shift+= | Apply/remove superscript |
| Ctrl+Shift+C | Copy formatting |
| Ctrl+Shift+V | Paste formatting |
| Shift+F3 | Change between all upper-, first letter upper- and all lower-case |
| Alt+H, 4 | Apply strike-through formatting (font dialog) |
| Ctrl+Shift+Q | Change the selection to the Symbol font |
| Shift+F1 | Reveal Formatting (show all formats of selection) |
| Ctrl+Alt+H | Apply/remove Highlight Text Feature |
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| 7. Format Paragraphs and Apply Styles | |
|---|---|
| Ctrl+R | Right-align paragraph |
| Ctrl+L | Left-align paragraph |
| Ctrl+E | Center-align paragraph |
| Ctrl+J | Justify-align paragraph |
| Ctrl+M/Ctrl+Shift+M | Indent paragraph from the left and increase / decrease indent |
| Ctrl+T | Increase hanging indent |
| Ctrl+Shift+T | Decrease hanging indent |
| Ctrl+1 | Set line-spacing to single-space |
| Ctrl+2 | Set line-spacing to double-space |
| Ctrl+5 | Set line-spacing to 1.5 |
| Ctrl+0 (zero) | Add or remove one line space preceding a paragraph |
| Alt+Ctrl+Shift+s | Open or close Styles task pane |
| Alt+Ctrl+1 | Apply Heading 1 style |
| Alt+Ctrl+2 | Apply Heading 2 style |
| Alt+Ctrl+3 | Apply Heading 3 style |
| Alt+Shift+Arrow Right/Arrow Left | Promote / demote Headings |
| Ctrl+Shift+N | Apply Normal style |
| Ctrl+Shift+S | Open Apply Styles task pane (will not close with pressing it a second time) |
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| 8. Search and Replace | |
|---|---|
| Ctrl+H | Open traditional find and replace window |
| Ctrl+H, then Alt+D | Open traditional find window |
| Shift+F4 | Repeat last find after closing find window |
| Ctrl+Tab | Jump between find menu and document |
| Alt+Space, Arrow keys and Enter | Move find menu window |
| Esc | Close traditional search window if active |
| Ctrl+f | Open (new) search menu in navigation task pane |
| Alt,W,K | Open and close Navigation pane (View, Navigation) |
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| 9. Ribbons and Navigation Pane | |
|---|---|
| Ctrl+F1 | Show or hide the ribbon |
| Space or Enter | When in ribbon Open or activate selected item |
| Alt,W,K | Open and close Navigation pane (View, Navigation) |
| F6/Shift+F6 | With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document |
| Tab/Shift+Tab | In Navigation Pane: Move through Navigation Pane options |
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| 10. Tables | |
|---|---|
| Arrow Down/Arrow Up | Jump one row down / one row up |
| Tab/Shift+Tab | Jump to (and select) next / previous table cell |
| Alt+Home/Alt+End | Jump to first column/ jump to last column |
| Alt+Page Up/Alt+Page Down | Jump to first row / jump to last row |
| Ctrl+Arrow Left/Ctrl+Arrow Right | One cell to the left / to the right |
| Shift+End | Select current table cell |
| end, then shift+Home | Select content of current table cell |
| Press and hold shift and press arrow keys repeatedly | Extend selection to adjacent cells |
| Ctrl+Shift+f8, then press | Extend selection or block |
| Alt+5 on numeric keypad (with numLock off) | Select an entire table |
| Alt+Shift+Arrow Up/Alt+Shift+Arrow Down | Move current row up or down |
| In first column, press shift+end | Select row* |
| In first row press alt+Shift+Page Down | Select column |
| Shift+Del | Delete columns with columns selected |
Word 2008 For Mac Help
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| 11. Outline View | |
|---|---|
| Ctrl+Shift+O | Switch to Outline View |
| Tab/Shift+Tab | Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right) |
| Alt+Shift+Arrow Up/ Arrow Down | Move selected paragraphs up / down |
| Ctrl+Shift+N | Demote to body text (set style to normal) |
| Alt+Shift++ / - | Expand / Collapse text under a heading |
| Alt+Shift+A | Expand or collapse all text or headings |
| / key on the numeric keypad | Hide or display character formatting |
| Alt+Shift+L | Show the first line of body text or all body text |
| Alt+Shift+1 | Show all headings with the Heading 1 style |
| Alt+Shift+n | Show all headings up to Heading n |
| Ctrl+Tab | Insert a tab character |
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| 12. Review Documents | |
|---|---|
| F7 | Choose the Spelling command (Review tab). |
| Alt+Ctrl+M | Insert a comment |
| Ctrl+Shift+E | Turn change tracking on or off |
| Alt+Shift+C | Close the Reviewing Pane if it is open. |
| Ctrl+Shift+* | Display nonprinting characters. |
| Alt+F10 | Display the Selection and Visibility task pane. |
| Ctrl+Shift+G | Open the Word Counting dialog box. |
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| 13. Print Documents | |
|---|---|
| Ctrl+P | Print a document (print preview) |
| Esc | Close print preview |
| Arrow keys, Page up /Page Down | Move around the preview pages (with focus on preview page*) |
| Ctrl+Home/Ctrl+End | Move to first page / last page (with focus on preview page) |
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| 14. Enter Special Fields | |
|---|---|
| Alt+Shift+D | Insert current Date Field |
| Alt+Shift+P | Insert Page Number Field |
| Alt+Shift+t | Insert current Time Field |
| Alt+Shift+I | Insert Mark Citation Field |
| Alt+Shift+X | Insert Mark Index Field |
| Alt+Shift+O | Insert Tablef of Content |
| Ctrl+F9 | Insert an empty field |
| Ctrl+Shift+l | Insert a LISTNUM field |
| Shift+F9 | Show or hide field code/result of selected field |
| Alt+F9 | Show or hide field codes/results of all fields in document |
| F9 | Update selected fields* |
| F11/Shift+F11 | Go to the next field/ previous field |
| Ctrl+Shift+F7 | Update linked information in a Microsoft Word source document |
| Ctrl+Shift+F9 | Unlink a field |
| Ctrl+F11/Ctrl+Shift+F11 | Lock a field / Unlock a field |
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| 15. Mail Merge | |
|---|---|
| Alt+Shift+K | Preview a mail merge |
| Alt+Shift+N | Merge a document |
| Alt+Shift+M | Print the merged document |
| Alt+Shift+E | Edit a mail-merge data document |
| Alt+Shift+F | Insert a merge Field |
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Microsoft Word 2011 For Mac
| 16. The Rest | |
|---|---|
| F1 | Get Help or visit Microsoft Office.com |
| Alt+Space | Open the window menu |
| Alt+F4 | Exit Word |
| Shift+F10 | Display a shortcut menu (Simulate right mouse button) |
| Alt+F3 | Create new Building block with selected texts |
Word 2013 For Mac
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